Corporate & Milestones
Our Commitment
“With structured planning, precise coordination, and professional execution, we transform every celebration into a seamless and unforgettable experience.”
Executive Philosophy & Identity
At Island Elegance, we transform milestones into masterfully orchestrated realities. Managed under the leadership of Shenara Perera (Founder & Director), our Colombo based luxury event planning agency specializes in lifting the operational, logistical, and design burdens from your shoulders.
Core Packages
Our service architecture scales proportionally from final-stretch coordination to end-to-end event management.
Personal Milestone Events
LKR 30,000
Corporate Events
LKR 60,000
Overview
What's Included
To maintain strict legal boundaries and operational clarity, the following elements fall entirely outside our planner scope unless explicitly modified via contract revisions:
- Financial Guarantees: Serving as a legal cosignatory or financial guarantor on any venue, catering, or third-party vendor contract.
- Private Shopping Blocks: Attending private alteration trials, independent jewelry shopping tours, or styling trips for extended family members.
- Creative Performance Curation: Managing direct dance choreography sessions or directing specific artistic photography framing styles.
- Direct Guest Logistics: Conducting outbound manual RSVP phone tracking operations or arranging individual transport grids for guests.
- Manual Labor Tasks: Supplying direct personal property security, performing manual bartending shifts, or executing physical DIY construction work.
Payment: The final settlement should be made 14 days prior to the event date. The advance payment is 40% of the investment and is non-refundable.
Event Requirements
- Base packages apply to Colombo and Negombo locations
- Outstation events may include travel and accommodation charges
- Events exceeding 700 guests require additional coordination resources
- Outdoor and complex venues may include additional charges
Planning & Coordination
- Maximum three physical planning meetings included
- Additional site visits charged separately
- Standard event-day coordination covers up to 6 hours
- Extended working hours may incur additional charges
Team & Communication
- Dedicated team of 2–3 coordinators manages each event
- Host provides meals or agreed allowances for event staff
- Official communication is maintained through a dedicated client WhatsApp group
Client Responsibility
- Client remains responsible for agreements with external vendors
- Upgrades are permitted after booking confirmation
- Downgrades are not available after deposit confirmation
Professional Coordination from Setup to Completion
Every Island Elegance package includes a structured four-phase execution process to ensure smooth operations and a memorable celebration.
-
Phase A
Morning Logistics & Preparation
- Monitor arrival schedules of the couple, family, artists, and suppliers
- Receive and manage event materials, consumables, and guest favours
- Brief and position ushers to maintain punctuality and smooth guest flow
-
Phase B
Venue & Ceremony Setup Management
- Verify décor, marquees, lighting, and venue styling according to approved designs
- Check seating layouts, table arrangements, place settings, and welcome areas
- Coordinate registration areas, ceremony spaces, and religious requirements
- Manage arrivals and sound checks for:
- Officiants
- Cultural dancers
- Musicians and entertainment teams
- Coordinate processions and ceremony activities
-
Phase C
Reception & Celebration Management
- Coordinate grand entrances with venue teams, musicians, multimedia crews, and the Emcee
- Manage audio-visual requirements, videos, and background entertainment
- Supervise key programme moments:
- Traditional oil lamp lighting
- Cake cutting
- Speeches
- Performances and dancing
- Special entertainment activities
- Ensure accurate timing of food, beverages, and guest services
-
Phase D
Post-Event Wrap-Up
- Secure and hand over gifts, portraits, signature boards, and personal belongings
- Coordinate venue payments and staff arrangements on behalf of the host
- Supervise vendor dismantling and safe return of rented items
